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Town Clerk and Tax Collector
 
 

 

 

Donna Akerley


Town Clerk, Property Tax Collector, Registrar of Vital Statistics,
Licensing Officer, Marriage Officer F.O.I.L. Officer, Records Management Officer,
Town Web Site Manager, Notary Public.


Appointed Deputy Town Clerk 1989 - 2007


Appointed Town Clerk 2008


Elected 11/04/08 - 1 Year (Unexpired) Term = January 1, 2009 - December 31, 2009


Re- Elected 11/03/09 - 4 Year Term = January 1, 2010 - December 31, 2013

 

Re-Elected 11/05/13 - 4 Year Term = January 1, 2014 - December 31, 2017


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OFFICE HOURS: Monday - Friday 8:30 am - 4:00 pm


Mailing Address:

 

Town of Fallsburg Town Clerk's Office
PO Box 2019
19 Railroad Plaza
South Fallsburg, New York 12779


Phone: (845) 434-8810 ext. 1


Fax: (845) 434-8809


TOWN CLERK & TAX COLLECTOR - Donna Akerley E-Mail: donna@fallsburgny.com

 

 


DEPUTY CLERK - Elizabeth Malave - Santos

 

liz@fallsburgny.com

 

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The Office of Town Clerk is a diversified position with many duties and responsibilities that are contained mainly in Section 30 N.Y.S. Town Law. The Town Clerk is the legal custodian of all town records, therefore, is also the town's Records Management Officer responsible for the creation and maintenance of a comprehensive Records Management Program. She is the town's Licensing Agent, responsible for issuing all conservation licenses (fishing, hunting, trapping, etc.), dog licenses, marriage licenses, vendor's/peddler's permits, handicapped parking permits, and other licenses mandated by various state and local laws.

 

The Town Clerk must also complete and accurately record the proceedings of each Town Board Meeting. In addition, the Fallsburg Town Clerk serves as Records Access Officer, the officer who accepts and processes FOIL

(Freedom of Information) Requests. She is also a Notary Public. Her position is elected and carries a four-year term. 

The Town Clerk is responsible for certifications of documents, Oaths of Office, Notices of Claims against the Town.  Publishes Legal Notices in accordance with State Law.  Certifies and files all Local Laws with the NYS Dept. of State.  Maintains Local Law Book.   Updates Town Code Book and maps as laws are adopted and distributes updates to all Boards and appropriate employees.

The Town Clerk is responsible for all license sales and fees received during the month.  Monthly financial reports are prepared with remittance of fees collected to State Agencies and local revenue turned over to Town Supervisor.

The Town Clerk publishes Bid Notices, receives sealed bids, conducts bid openings, submits to Town Board for bid award, notifies successful bidder. I maintain the Town of Fallsburg Website keeping it current and full of important information you need to help better navagate through your local government offices here in the Town of Fallsburg. 

 

www.townoffallsburg.com



The Registrar of Vital Statistics is The Town Clerk in the Town of Fallsburg. The Registrar is responsible for registration of all births, marriages and deaths that occur/ issued in the Town of Fallsburg.  The originals of these certificates are sent to the NYS Department of Health for filing in Albany.  The Town's records begin in 1875.

It is the responsibility of the Registrar to maintain strict confidentially regarding birth, marriage and death records.

 

Genealogy Search Fees Vary Depending on your search, please see application


Birth Certificates


$ 10.00 per copy of birth certificate


Death Certificates


$ 10.00 per copy of death certificate


Marriage Licenses


$40.00 per license to be married


$10.00 per copy of marriage certificate


Marriage Licenses are issued Monday - Friday 9:00 am - 3:00 pm Only.


Please bring three (3) forms of valid identification when you apply for a
Marriage License 

 

PLEASE NOTE: A certified with raised seal birth certificate is a requirement with my office and if it is in a foreign language it must be english translated also with a certification and raised seal.

 

Other acceptable forms of ID are:


Current Driver's License, Social Security Number, Current Passport or

Current Non-Driver's I.D. - NO PHOTOCOPIES OR FAXED DOCUMENTS WILL BE ACCEPTED. NO EXCEPTIONS.


Both parties must be present at time of license registration. - NO EXCEPTIONS.


Please bring prior Certified Divorce Papers or Certified Death Certificate should either apply.

NO PHOTOCOPIES OR FAXED DOCUMENTS WILL BE ACCEPTED. NO EXCEPTIONS.

There is a 24 hour waiting period from the time you take out your license to the time you may be married.

The license itself is good for 60 days.

 

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The Town Clerk's Office also collects payments for town water, sewer and garbage bills.

We do not accept credit cards and would ask that you make every effort to

bring exact change should you wish to pay in cash. We do not have money to make change. If you cannont bring the exact amount due, we will post a credit to your account which will be applied to your next bill.

 

BILL PAYMENTS

 

PLEASE KEEP IN MIND IF YOU HAVE A WATER< SEWER>GARBAGE OR TAX BILL THAT IS DUE ON A DATE THAT FALLS ON A SUNDAY, THE TOWN CLERK WILL ACCEPT PAYEMNT WITHOUT FURTHER INTEREST OR PENALTIES IN PERSON ONLY ON THE NEXT REGULAR BUSINESS DAY.

 

IF YOU WISH TO DROP OFF YOUR PAYMENTS BEFORE OR AFTER HOURS< THERE IS A MAIL DROP BOX LOCATED AT THE LEFT SIDE OF THE GLASS FRONT DOORS OF THE TOWN CLERK'S OFFICE FOR YOUR CONVENIENCE. THE TOWN CLERK WILL DATE STAMP IT AS RECEIVED THE DAY BEFORE.

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The Tax Collector is responsible for the collection of property taxes for approximately 13,000 parcels. All powers and duties of this office, as well as collection procedures, are statutory and defined in the New York State Real Property Tax Law. We welcome any inquires pertaining to collection policies as well as general tax information. We offer our assistance to residents, realtors, lending institutions, title companies, and other entities that may require tax information. The tax roll is available for public inspection upon request as well as on the town’s web site at: www.townoffallsburg.com

Tax bill information is available on the web (this site is maintained by my office until April 1st). New owners, subdivisions, or property merges are not shown until the following year. To access your tax bill, log into www.taxlookup.net. Once you reach the website, access the tax bill by entering owner name, section, block, lot #, tax bill number or property address.

 

Duties of the Office of Tax Collector:

 

The Town of Fallsburg Tax Collector is a four-year position in conjunction with the elected four-year term of the Town Clerk. Before entering upon the duties of the office, it is required that all tax collecting officers take and subscribe the constitutional oath of office. Once the Collector has taken the oath, he/she becomes the insurer and guarantor of all monies, securities, papers and records that the law provides shall be in their custody. The Tax Collector collects the General Property Taxes in January. The bills are mailed in early January. The tax bill covers the period of January 1st. – December 31st. Payments can be made upon receipt of bill through January 31st, without penalty. If they are paid on/after February 1st, there is a penalty, see below:

 

 

 

 

Payments may be made in person by CHECK or CASH OR MONEY ORDER and are accepted during regular office hours. Payments can also be made by mail. All payments must be made for the EXACT amount due and must be made payable to the Fallsburg Tax Collector.

 

CASH payments made in the Town of Fallsburg Office must be made with the EXACT amount due. WE WILL NOT HAVE MONEY TO MAKE CHANGE. Please do not send cash through the mail.

 

Payment in Full is also being accepted on line. Please look up your bill at www.taxlookup.net - Keep in mind, this is only for payments in full. You will not have the option of making a partial payment. All fees associated with your online transaction are soley the responsability of the taxpayer . You cannot pay before January 1st or after March 31st.

 

The property tax bill contains levies for the Town, County, Fire District, and any special districts. In addition, if school or sewer, water or garbage bills are unpaid, they will be re-levied on the Property Tax Bill.

 

The Fallsburg Tax Office does not collect School Taxes for the School District. School Tax Bills are mailed in early September. The due date is specified on the bill. Please contact their tax office with any questions you may have regarding School Taxes by calling the Fallsburg Central School District Tax Office - (845) 434-5884. As of November 15th all unpaid School Tax bills are turned over to the Sullivan County Treasurer, and are re-levied on the following years Property Tax Bill with an additional penalty.

 

Third Party Request. To assist our elderly and disabled residents, third party notification of tax bills is offered. Property owners who are disabled or 65 years of age or older , and own a one, two, or three family home, may designate an adult consenting third party to receive duplicate copies of tax bills and notices of unpaid taxes. In order to receive this service, one must fill out a third party notification form RP-923, which is available in the Tax Office.

Many residents have their taxes escrowed with lending institutions. It is the lending institution’s responsibility to notify the town tax collector for which they are responsible paying. Many banks contract with Tax Service Organizations (TSOs), which are agencies that service escrow accounts for the banks. These organizations provide us with a listing of their customers and their identifying account numbers. The larger organizations do this primarily by computer. In the event that a resident received a bill that should have gone to the bank, it is still the responsibility of the bank to call for that bill. If the bill should have gone to the homeowner, but went to the bank, it is the homeowner’s responsibility to know that taxes are due. Please call our office immediately and we will issue you a duplicate bill. You may also look up your bill at www.taxlookup.net. Please note: To ensure every property owner is aware of their annual property tax bill amount, this office sends every property owner their tax bill regardless if it is held in escrow. The failure to mail a statement or the failure of a property owner to receive a statement will not affect the validity of the taxes or interest prescribed by law, (New York State Real Property Tax Law §922). If you should have received a bill, but have not during the first week of January, please contact this office for a duplicate bill.

 

Frequently Asked Questions

 

1. I never received my bill, or received it late; do I still have to pay the penalty?

Yes, the failure to mail a statement or the failure of a property owner to receive a statement will not affect the validity of the taxes or interest prescribed by law (New York State Real Property Tax Law §922). In addition, neither the Tax Collector nor any other official has legal authority to waive statutory penalty charges. These are fixed by the Real Property Tax Law. If they are waived, the collecting officer will be personally responsible. As all records are audited by State examiners, there is absolutely no discretion in this matter. The Constitution and the law of the State mandate this procedure.

 

2. If I mail my payment on the due date do I have to pay a penalty?

 

No. New York State Real Property Tax Law §925, provides as follows: “Payment of taxes by mail, when enclosed in a postpaid wrapper (envelope) properly addressed to the appropriate collecting officer and is deposited in a post office or official depository under the exclusive care and custody of the United States Post Office shall, upon delivery, be deemed to have been made to such officer on the date of the United States Postmark on such wrapper. The provisions of this section shall not apply in the case of postmarks not made by the United States Post Office. A postage meter postmark is not a postmark made by the United States Post Office and, therefore, is not within in the provisions of Real Property Tax Law §925. Payments cannot be deemed timely because of a postage meter postmark date on an envelope containing a tax payment (Op. New York State Comp. 69-170).

If taxes are not received until after the due date, they are not paid until after the due date unless they fall squarely within the provisions of section 925 of the Real Property Tax Law, and the penalty must be added and collected. No Town Official or employee can waive the penalty (Op. New York State Comp. 68-626).

 

3. Do you accept payment with credit cards?

YES. You will have the option of paying your tax bill in full online at www.taxlookup.net - Keep in mind, this is only for payments in full. You will not have the option of making a partial payment with a credit card. This payment option is only available online and will not be accepted over the counter or by telephone. You cannot make a payment before January 1st or after March 31st.

 

 

 

 

4. Can I pay my taxes in installments?

The Town of Fallsburg accepts payments in three installments. The first in January, the second in March, and the third and final payment in March. Please be aware the penalties are still in effect and does not exempt you from paying them. Please contact this office for the amount due if you are interested in this option, especially the final payment due. You may also pay your bill in full at any time.

 

5. Can I pre-pay my taxes?

No. The warrant constitutes the mantle of authority for the collecting officer to receive the taxes. Therefore, the warrant must be regarded as the instrument which empowers the collecting officer to begin the collection. The Collection authority cannot begin prior to the date of the warrant. (January 1st - through - March 31st)

 

6. What if my mailing address changes?

Address changes must be made in writing. Notify the Assessor’s Office by mail, e-mail or fax if you wish to change your mailing address.

 

7. What if my mortgage is paid up?

In order to make sure you will receive the tax bills prior to the penalty period (February for Town/County Taxes), you must notify the Assessor in your Town. Send or fax a copy of the “Satisfaction of Mortgage” letter from your lender.

 

8. How do I apply for exemptions?

All exemptions are handled by the Assessor’s Office. Any questions please call Assessor at  

(845) 434-8814 or e-mail amanzi@fallsburgny.com

 

9. Why don’t I see the STAR exemption?

The basic STAR exemption only affects your School Tax portion of your primary residence.

 

10. Why do I have to pay for a second notice?

 

If taxes have not been paid during the 30 days following the period when the taxes could have been paid without any interest or penalty, then on or after the 31st day following such interest-free period, the collecting officer is required to send a notice of delinquent taxes to the mailing address of the owner.  A duplicate copy of this notice must also be sent to the third party as requested according to Real Property Tax Law, 923.  The notice must be sent not later than 85 days after expiration of the interest free period, or 15 days prior to expiration of the warrant whichever is earlier.  The town board has adopted a local law or resolution imposing the $2 to be added to the taxes, to cover cost of mailing of each such notice under section 987(1).  When the town board requires this charge, it becomes part of the total amount due and cannot be waived.

 

11. Do I have to send the entire bill with payment?

No.  You may send only the payment stub with your check or at least put your SBL# in the memo portion of your check so we can properly identify your correct bill. Everyone will receive a paid receipt once paid in full.

 

 

You may visit the following web site for tax bill information:


www.taxlookup.net

 


We do not maintain this information after the Tax Collection Warrant has expired on March 31st. Please contact the Sullivan County Treasurer for the most current tax information @ (845) 807 - 0200.

 

 

 

 

 
     
     
Town of Fallsburg, N.Y. (845) 434-8810